Audit Report Entry

Audit Report Entry for Egyptian Ship Repair & Building Company (Ministry of defense)

Audit Type:

Strength Point:

Audit Objectives:

Area for Improvement:

Observation:

Minor NCR:

Major NCR:

Man Days:

Team Leader Recommandations:

Audit Findings

Clause No.	Requirements/Departement	Evidence	Result	Delete
	Understanding the organization and its context	ISSUE RELATED TO EACH DEPARTMENT HAS BEEN REVIEWED AS CHANGING TEMPERATURE AND ITS IMPACT ON DELAY SOME ACTIVITIES. THE ISSUE SHOWS RELATION TO DEPARTMENT ACTIVITIES, ASPECTS AND HAZARDS. THE ISSUES DEFINED NEED TO BE ENHANCED TO CLEARLY REFLECT THEM TO BUSINESS.
	Understanding the needs and expectations of workers and other interested parties	DEPARTMENT INTERESTED PARTIES HAVE BEEN REVIEWED TO BE DETERMINED ON THE INTERESTED PARTY FORMS. THE FORMS SHOW THE REQUIREMENTS OF THE INTERESTED PARTIES. REQUIREMENTS ARE RELATED TO BUSINESS, ASPECTS AND HAZARDS. THE DEFINED INTERESTED PARTIES NEED TO BE ENHANCED AS WELL AS THE REQUIREMENTS NEED TO BE CLEARER.
	Determining the scope of the QMS, EMS and OHSMS	Company has defined the scope related to its IMS as defined on the application. The scope has been verified through the planning and implementation cheek.
	QMS, EMS and OHSMS and their processes	The process approach has been reviewed for each department. The process related to IMS has been observed, the input, output, resources, control and KPI. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process.
	Leadership and commitment	Top management commitment has been observed during the audit, by providing all possible recourses.as well as attend the opening and closing meetings
	Quality, Environment and health & safety policy	The integrated management policy (EMS and OHSMS) policy has been reviewed and observed that no clear commitment to fulfil its environmental compliance obligations.
	Organizational roles, responsibilities and authorities	Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise specially in environment. During the reviewing Job description of (Welder) and (HSE manager), found that it did not reflect clearly to real competence of employees working in these positions as it define those conditions to fill welder position is to follow at least 17 years of experience to be competent which is not applicable for Welder Elsaid Ali Mohamed. and the environmental responsibilities for HSE roles are not defined.
	Consultation and participation of workers	Company defined clearly the participation and consultation of workers Evidence participation in firefighting training dated 26/1/2024 Evidence in workers consultation in Risk assessment for cutting and welding.
	Actions to address risks and opportunities	Company defined environmental aspect and impact as metal forming workshop; aspect was growth of bacteria and fungi in damp areas and their impact was health issues and contamination and the was evaluated as medium risk, and company has defined significant impact as respiratory issues for workers from welding emissions. Opportunities are not Cleary defined on environmental issues. Legal registers for the law 4/ 1994 need to be clearly identified.
	Quality, environment and health & Safety objectives and planning to achieve them	The company has defined many objectives to be achieved this year, such as protecting environment from pollution and harmful emissions. All objectives’ plans have been reviewed with defined achievement criteria. Some objectives based on applicable requirements like to comply with ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018, or applicable with legal requirements
	Planning of changes	COMPANY NEEDS TO CLARIFY M.O.CS AS IT’S ONLY ONE MOC FROM PREVIOUS YEARS IN APPLYING ADDITIONAL MECHANICAL VENTILATION INSIDE ALUMINUM WORKSHOP.
	Resources	- Resources are clearly defined in a purchasing order for personal protective equipment’s (PPEs) dated 27/8/2024 - calibration of wire 58mm d. 200mm l. 1960N/mm2 used in test need to be calibrated
	Competence	Evidence of competence are defined as welder Elsaied Ali Mohamed joining date 14/10/2008 has a certificate from DNV Welder’s qualification test certification issued on 28/8/2024 and valid to 28/8/2026 upon code of testing ISO9606-1 Radiographic / Ultrasonic (type of test) and a training request from legal department to schedule a NAPC course with EMEND training agent from 13/02/2024 to 26/05/2024. Trainees pass the course test on 18/7/2024 as Eng Walled Saber and Eng Osama Adm.
	Awareness	SAFETY AWARENESS HAVE BEEN CONDUCTED TO SEVERAL DEPARTMENT AS PRESERVATION DEPARTMENT ON FIREFIGHTING PROCESSES.
	Communication	Communication has been confirmed is safety communication form No.1 internal and external communication.
	Documented information	Internal and external issues list &interested parties requirement list not controlled ACCORDING to the company doc.controller
	Operational planning and control	Clarified in the control measures in ship repair and construction dated 1/10/2021
	Determination of requirements for products and services and Emergency preparedness and response	The company has conducted many drills regarding the Environment such as oil spilling drill on ship and open and cut the bottom of the syringe and slide the waste of prolitic material on the floor of the basin 3/10/2024 Customer requirements (red sea port Technical offer 1/829 dated 22/8/2021 for safaga2
	Design and development of products and services	This clause is excluded due to the company activities which doesn't include any design activity. The company receives the design and manufacturer according to design and class supervision.
	Control of externally provided processes, products and services	NA
	Production and service provision	During the site visit the production operations has been checked as a sample from the design layout drawing and building the fixtures to build the required tug body piece number according to the detailed drawing. Documented information: Workshop drawing 3518-100-21S1R3 ALIGNMENT REPORT OF PROPELLER SHAFT WITH TURBO COUPLING AFTER CHOCK FAST QC HULL163
	Release of products and services	Inspection report VT& Dimensions QC8 29/7/2024 BOLLARD PULL TRIM LOAD CASE FOR P999TRIALS
	Control of nonconforming outputs	ROOT cause for nonconforming outputs in NCR determined by the inspector (1 23 / 10 / 23 )
	Monitoring, measurement, analysis and evaluation	Clified in multi gas detector calibration No. C819. KPI report for (SAFAGA 2) duration from 1/1/2024 – 30/8/2024.
	Internal audit	The internal audit program has been reviewed issued on 7/9/2024 for safety requirement but environmental requirements are not defined clearly on audits checklists, and sample of the audits conducted have been reviewed. dated 11/09/2023 on Mechanical workshops. The IA program doesn't clearly define how the frequencies of auditing have been determined. QMS INTERNAL AUDIT team did not achieve Impartiality
	Management review	Defined and clarified in managers meeting dated 15/10/2024.
	General	The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement. The company start to communicate on Egypt vision for 2050 for carbon footprint.
	Nonconformity and corrective action	Needs to be clarified As reviewed an incident of worker (Mohamed Ahmed Elsayed) dated 30/7/2024, but no corrective actions have been addressed. The Root Cause in some NCRS are identified by the auditor
	Continual Improvement	Defined and clarified through light intensity measurement in 2023 below the allowable limits, But in 2024 next light intensity measurements are adequate
	Use of Logo	The company has established a tool of improvement through the policy, objectives, IA, management review and corrective action

Audit Team

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Auditees

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