| Name | Egyptian Ship Repair & Building Company (Ministry of defense) |
|---|---|
| Address | Gate #1, Custom Zone, Alexandria, Egypt |
| Contact Person | Ossama Mohamed |
| quality@esrbc.net | |
| Audit Criteria | ISO 9001, ISO 14001, ISO 45001 |
| Scope | Ship building, repair and maintenance Steel structure manufacturing Critical spare part fabrication (propellers, propellers shaft, rudders, rudder stock, coolers) |
| EA Code | 20,29 |
| Date | From | To | Activity (Department) | Auditor | Auditee |
|---|---|---|---|---|---|
| 2023-10-21 | 09:00:00 | 09:30:00 | Opening Meeting | All | Top Management |
| 2023-10-21 | 09:30:00 | 11:30:00 | Clinic | AB, MF | Manager/ Staff |
| 2023-10-21 | 09:30:00 | 11:30:00 | HSE | AK, IA | Manager/ Staff |
| 2023-10-21 | 11:30:00 | 13:00:00 | Preservation | AK, IA | Manager/ Staff |
| 2023-10-21 | 11:30:00 | 13:00:00 | HR | AB, MF | Manager/ Staff |
| 2023-10-21 | 13:00:00 | 14:00:00 | Break | All | NA |
| 2023-10-21 | 14:00:00 | 15:30:00 | QC | AK, AB | Manager/ Staff |
| 2023-10-21 | 14:00:00 | 15:30:00 | Maintenance | All | NA |
| 2023-10-21 | 15:30:00 | 16:00:00 | Auditor Meeting | All | NA |
| 2023-10-21 | 16:00:00 | 16:30:00 | Washup Meeting | ALL | NA |
| 2023-10-22 | 09:00:00 | 09:30:00 | Recap | ALL | Top Management |
| 2023-10-22 | 09:30:00 | 11:30:00 | Stores | AK, MF | Manager/ Staff |
| 2023-10-22 | 09:30:00 | 11:30:00 | Planning & Schedule | AB, IA | Manager/ Staff |
| 2023-10-22 | 11:30:00 | 13:00:00 | Production | AB, IA | Manager/ Staff |
| 2023-10-22 | 11:30:00 | 13:00:00 | Training | AK, MF | Manager/ Staff |
| 2023-10-22 | 13:00:00 | 02:00:00 | Break | ALL | NA |
| 2023-10-22 | 14:00:00 | 15:30:00 | Technical | AK, MF | Manager/ Staff |
| 2023-10-22 | 14:00:00 | 15:30:00 | Procurement | AB, IA | Manager/ Staff |
| 2023-10-22 | 15:30:00 | 16:00:00 | Auditor Meeting | ALL | NA |
| 2023-10-22 | 16:00:00 | 16:30:00 | Closing Meeting | ALL | Top Management |
| Date | From | To | Activity (Department) | Auditor | Auditee |
|---|---|---|---|---|---|
| 2024-11-17 | 09:00:00 | 09:30:00 | Opening Meeting | All | Top Management |
| 2024-11-17 | 09:30:00 | 11:30:00 | QA | AB, MF | Manager/ Staff |
| 2024-11-17 | 09:30:00 | 11:30:00 | HSE | AH, IA | Manager/ Staff |
| 2024-11-17 | 11:30:00 | 13:00:00 | Commercial | AB, MF | Manager/ Staff |
| 2024-11-17 | 11:30:00 | 13:00:00 | Planning & Schedule | AH, IA | Manager/ Staff |
| 2024-11-17 | 13:00:00 | 14:00:00 | Break | All | NA |
| 2024-11-17 | 14:00:00 | 15:30:00 | Technical | AB, MF | Manager/ Staff |
| 2024-11-17 | 14:00:00 | 15:30:00 | Build | AH, IA | Manager/ Staff |
| 2024-11-17 | 15:30:00 | 16:00:00 | Auditor Meeting | All | NA |
| 2024-11-17 | 16:00:00 | 16:30:00 | Washup Meeting | All | Managers |
| 2024-11-18 | 09:00:00 | 09:30:00 | Recap | All | Top Management |
| 2024-11-18 | 09:30:00 | 00:30:00 | Production | AB, MF | Manager/ Staff |
| 2024-11-18 | 12:30:00 | 13:30:00 | Break | All | NA |
| 2024-11-18 | 13:30:00 | 15:00:00 | HR | AB, MF | Manager/ Staff |
| 2024-11-18 | 13:30:00 | 15:00:00 | Store | AH, IA | Manager/ Staff |
| 2024-11-18 | 15:00:00 | 15:30:00 | Auditor Meeting | All | NA |
| 2024-11-18 | 15:30:00 | 16:00:00 | Washup Meeting | All | NA |
| 2024-11-18 | 16:00:00 | 16:30:00 | Closing Meeting | All | Managers |
| Date | From | To | Activity (Department) | Auditor | Auditee |
|---|---|---|---|---|---|
| 2022-11-15 | 09:00:00 | 09:30:00 | Opening Meeting | ALL | Top Management |
| 2022-11-15 | 09:30:00 | 11:00:00 | QC | AB, MF, Al B | Manager/ Staff |
| 2022-11-15 | 09:30:00 | 11:00:00 | HSE | EZ, IA, AK | Manager/ Staff |
| 2022-11-15 | 11:00:00 | 12:00:00 | QA | AB, MF, Al B | Manager/ Staff |
| 2022-11-15 | 11:00:00 | 12:00:00 | Commercial | EZ, IA, AK | Manager/ Staff |
| 2022-11-15 | 12:00:00 | 13:00:00 | Break | ALL | NA |
| 2022-11-15 | 13:00:00 | 14:30:00 | Planning & Schedule | EZ, IA, AK | Manager/ Staff |
| 2022-11-15 | 13:00:00 | 14:30:00 | Procurement | AB, MF, Al B | Manager/ Staff |
| 2022-11-15 | 14:30:00 | 16:00:00 | Ship building, repair& haul repair | AB, MF, Al B | Manager/ Staff |
| 2022-11-15 | 14:30:00 | 16:00:00 | Maintenance | EZ, IA, AK | Manager/ Staff |
| 2022-11-15 | 16:00:00 | 16:15:00 | Auditor Meeting | ALL | NA |
| 2022-11-15 | 16:15:00 | 16:30:00 | Washup Meeting | ALL | Top Management |
| 2022-11-16 | 09:00:00 | 09:30:00 | Recap | All | Top Management |
| 2022-11-16 | 09:30:00 | 11:00:00 | HR | EZ, IA, AK | Manager/ Staff |
| 2022-11-16 | 09:30:00 | 11:00:00 | Maintenance | AB, MF, Al B | Manager/ Staff |
| 2022-11-16 | 11:00:00 | 00:00:00 | Workshop (mechanical & Electrical) | AB, MF, Al B | Manager/ Staff |
| 2022-11-16 | 11:00:00 | 12:00:00 | Training | EZ, IA, AK | Manager/ Staff |
| 2022-11-16 | 12:00:00 | 13:00:00 | Break | All | NA |
| 2022-11-16 | 13:00:00 | 14:30:00 | Stores | AB, MF, Al B | Manager/ Staff |
| 2022-11-16 | 13:00:00 | 14:30:00 | HSE | EZ, IA, AK | Manager/ Staff |
| 2022-11-16 | 14:30:00 | 16:00:00 | QC | AB, MF, Al B | Manager/ Staff |
| 2022-11-16 | 14:30:00 | 16:00:00 | Maritime Services | EZ, IA, AK | Manager/ Staff |
| 2022-11-16 | 16:00:00 | 16:15:00 | Auditor Meeting | ALL | NA |
| 2022-11-16 | 16:15:00 | 16:30:00 | Washup Meeting | ALL | Top Management |
| 2022-11-17 | 09:00:00 | 09:30:00 | Recap | ALL | Top Management |
| 2022-11-17 | 09:30:00 | 11:00:00 | Commercial | AK, AB | Manager/ Staff |
| 2022-11-17 | 09:30:00 | 11:00:00 | QA | EZ, MF | Manager/ Staff |
| 2022-11-17 | 11:00:00 | 12:00:00 | Workshop (mechanical & Electrical) | EZ, MF | Manager/ Staff |
| 2022-11-17 | 11:00:00 | 12:00:00 | HR | AK, AB | Manager/ Staff |
| 2022-11-17 | 12:00:00 | 13:00:00 | Break | ALL | NA |
| 2022-11-17 | 13:00:00 | 14:30:00 | Training | EZ, MF | Manager/ Staff |
| 2022-11-17 | 13:00:00 | 14:30:00 | Maritime Services | AK, AB | Manager/ Staff |
| 2022-11-17 | 14:30:00 | 16:00:00 | Planning & Schedule | AK, AB | Manager/ Staff |
| 2022-11-17 | 14:30:00 | 16:00:00 | Store | EZ, MF | Manager/ Staff |
| 2022-11-17 | 16:00:00 | 16:15:00 | Auditor Meeting | ALL | Top Management |
| 2022-11-17 | 16:15:00 | 16:30:00 | Closing Meeting | ALL | Top Management |
| Clause No. | Requirements/Departement | Evidence | Result |
|---|---|---|---|
| 4.1 | Understanding the organization and its context |
Issue related to each department has been reviewed. The issue shows relation to department activities, aspects and hazards. The issues defined need to be enhanced to clearly reflect them to business. |
OK |
| 4.2 | Understanding the needs and expectations of workers and other interested parties |
Department interested parties have been reviewed to be determined on the interested party form. The form shows the requirements of the interested parties. Requirements are related to business, aspects and hazards. The defined interested parties need to be enhanced as well as the requirements need to be clearer. |
OK |
| 4.3 | Determining the scope of the QMS, EMS and OHSMS | Company has defined the scope related to its IMS as defined on the application. The scope has been verified through the planning and implementation cheek. |
OK |
| 4.4 | QMS, EMS and OHSMS and their processes |
The process approach has been reviewed for each department. The process related to IMS has been observed, the input, output, resources, control and KPI. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process. |
OK |
| 5.1 | Leadership and commitment | Top management commitment has been observed during the audit, t, by providing all possible recourses.as well as attend the opening and closing meetings |
OK |
| 5.2 | Quality, Environment and health & safety policy | The integrated management policy (QMS, EMS and OHSMS) policy has been reviewed and observed. The IMS policy not clearly defined the EMS and OHSMS commitment. |
OK |
| 5.3 | Organizational roles, responsibilities and authorities | Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise within technical managers. During the reviewing Job description of (Welder) and (HSE specialist), found that it did not reflect to real competence of employees working in these positions. And the environmental responsibilities for HSE specialist are not added. |
OK |
| 5.4 | Consultation and participation of workers | Interviewing with employees and technicians showed unclear participation/consultation evidence. Ex. Tech. Mostafa Abdelgaber and Eng. Sameh AbdelHamid |
OK |
| 6.1 | Actions to address risks and opportunities | Legal registers for the decree 126 for 2003 need to be clearly identified. Risk assessment and aspect assessment does not reflect clearly the activities. Legal registers for the law 4/ 1994 need to be clearly identified. |
OK |
| 6.2 | Quality, environment and health & Safety objectives and planning to achieve them |
The company has defined many objectives to be achieved this year, such as enhance the performance of the dry dock, and enhance the performance of the employee's transportation and approval of 4 classification societies. All objectives plans have been reviewed with defined achievement criteria. All objectives have been achieved with evidences, such as Bureau Veritas class report ALX0/2022/U0014 dated 16/11/2022 and ABS certificate # 22-5105763-A. The achievement plan need to be enhanced |
OK |
| 6.3 | Planning of change | The company had some changes recently which required transfer of some workshops. However, risk assessment of these changes was not clearly identified. Ex. Carpentry workshop. |
OK |
| 7.1 | Resources | Preventive maintenance plan for equipment (maintenance 1 / 2022) Maintenance request (maintenance4 3/1/2022) for air compressor Calibration plan for equipment form 61 /2022 Calibration report for wire rope sling200M 2WR.8/11/2022 Calibration report for wire rope sling6M 9/11/2022 The company recently hired 2 HSE engineers as to improve HSE performance |
OK |
| 7.2 | Competence | Evidence of competence and also the criteria of planning the training needs are not clearly defined (Ship building department did not request any training for training plan 2023). |
OK |
| 7.3 | Awareness | NA | OK |
| 7.4 | Communication | The company established channels for communication within organization levels. However, some topics are not clearly communicated within employees such us management review results and HSE objectives. |
OK |
| 7.5 | Documented information | The company has development documented information control procedure for controlling the company procedures and records as well as the external origin documents such as standards and codes. QA has developed a master list of documents and records. |
OK |
| 8.1 | Operational planning and control | During the site visit the production of tug yassin operations has been checked as a sample Documented information: JOB order 50/1 149/144 tug yassin Planning & Schedule 149/144 (MS PROJECT / PRIMAVIRA ) Sea water fresh water-cooling diagram 3515-725-01sir 22/2/2022 Welding schedule 3515-200-0-SIR Bill of materials Tanks testing plan 35/5/220/18/SRI NDT plan 220-24-3515 Company developed work instructions for the activities which is published in workplaces. Also PPE’s are provided to employees. However, operational control was not clearly implemented in some areas: 1. Some employees and contractors were moving without any PPE’s in workshops 2. PPE assessment need to be enhanced 3. Chemicals handling need to be enhanced 4. Hot work implementation conditions need to be enhanced 5. Smoking areas were not clearly defined 6. Car speed in within the company was not clearly defined 7. Working at height need to be reviewed including scaffolding inspection 8. Housekeeping need to be enhanced 9. More attention to be paid for painting activities operational control 10. Accessibility and preparedness of fire extinguishers need to be enhanced 11. More attention to be paid for fall protection in the sea 12. Cranes loads need to be labeled clearly 13. Noise measurements to be improved upon job activities 14. Scrap area need to be clearly defined 15. Reflectors to be applied for the equipment’s 16. FL drivers need more training on HSE instructions 17. Coordination need to be enhanced between clinic and HSE department 18. Inspection for tools and equipment in the workshop need to be enhanced 19. Safe guarding for machines need to be reviewed 20. Contractor management need to be reviewed |
OK |
| 8.2 | Determination of requirements for products and services and Emergency preparedness and response |
The company has conducted many drills regarding the HSE such as sea pollution drill dated 6/9/2022 and fire on ship 7/6/2022. Also the company has established and renews many protocols for firefighting cooperation, such as with ENF dated 24/10/2022. Also the company approved the firefighting system from the Navy deface, fire department. The company develop new hall to receive customers and also prepare new types of marketing tools to represent the company’s services. The General Authority for Red Sea ports contract was executed with 2 marine tugboats Tractors system, tensile strength of 70 Ton on 8/9/2021 after studying the conditions brochure announced from the General Authority for Red Sea ports on 30/5/2021. |
OK |
| 8.3 | Design and development of products and services | This clause is excluded due to the company activities which doesn't include any design activity. The company receives the design and manufacturer according to design and class supervision. |
Not Applicable |
| 8.4 | Control of externally provided processes, products and services | Approving to supply navigational equipment for the necessity of building 2 marine tugs with a tensile strength 70 Ton for Alexandria Port Authority. Practice was made regarding the certification number 2 for 2021, and booklet of requirement for the specification was created on 28/3/2021. Technical and financial offers were submitted to this practice from 4 companies and Marcom Trade was approved as the best offer after studying the technical and financial offer with the examination committee. A contract was concluded with number 4076 on 27/5/2021. The criteria for selecting and evaluating suppliers need to be more clear. |
OK |
| 8.5 | Production and service provision | During the site visit the production of tug yassin operations has been checked as a sample from the design layout drawing and building the fixtures to build the required tug body piece number according to the detailed drawing. Documented information: Workshop drawing CO2 ROOM Alignment report of propeller shaft with turbo coupling after chock fast QC(71/2) 29/7/2022 |
OK |
| 8.6 | Release of products and services | Inspection report VT& Dimensions QC8 29/7/2022 BOLLARD pull trim load case for p999trials |
OK |
| 8.7 | Control of nonconforming outputs | During the audit the non-conformity output (NCO) process is observed, however, there is no NCO found during the audit. |
OK |
| 9.1 | Monitoring, measurement, analysis and evaluation | The KPIs of the departments are not clearly defined (Commercial, HR). The training needs are not reflected to employee’s appraisals. |
OK |
| 9.2 | Internal audit | The internal audit program has been reviewed, and sample of the audits conducted have been reviewed. There 5 NCR have been raised during the audit. The corrective actions for all NCRs have been checked. Last IA dated 12/11/2022. The IA program doesn't clearly define how the frequencies of auditing have been determined. |
OK |
| 9.3 | Management review | Management review is clearly discussing all the inputs of the standard requirements. Conducted 13/11/2022. The MR explains the action taken and decision required. |
OK |
| 10.1 | General | The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement. The company start to communicate on Egypt vision for 2050 for carbon foot print. |
OK |
| 10.2 | Nonconformity and corrective action | The numbers of CA taken are 6, the root causes and the corrective action taken not clearly linked. The company uses the in-process inspection NC to enhance the management system such as NC for in-process-inspection # 14 to plan to have leaser alignment device. |
OK |
| 10.3 | Continual improvement | The company has established a tool of improvement through the policy, objectives, IA, management review and corrective action |
OK |
| - | Use of logo and trademark | The use of logo conducted as per GCB instructions. | OK |
| Clause No. | Requirements/Departement | Evidence | Result |
|---|---|---|---|
| 4.1 | Understanding the organization and its context | Issue related to each department has been reviewed. The issue shows relation to department activities, aspects and hazards. The issues defined need to be enhanced to clearly reflect them to business. | OK |
| 4.2 | Understanding the needs and expectations of workers and other interested parties | Department interested parties have been reviewed to be determined on the interested party form. The form shows the requirements of the interested parties. Requirements are related to business, aspects and hazards. The defined interested parties need to be enhanced as well as the requirements need to be clearer. | OK |
| 4.3 | Determining the scope of the QMS, EMS and OHSMS | Company has defined the scope related to its IMS as defined on the application. The scope has been verified through the planning and implementation cheek. | OK |
| 4.4 | QMS, EMS and OHSMS and their processes | The process approach has been reviewed for each department. The process related to IMS has been observed, the input, output, resources, control and KPI. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process. | OK |
| 5.1 | Leadership and commitment | Top management commitment has been observed during the audit, by providing all possible recourses.as well as attend the opening and closing meetings |
OK |
| 5.2 | Quality, Environment and health & safety policy |
The integrated management policy (QMS, EMS and OHSMS) policy has been reviewed and observed. |
OK |
| 5.3 | Organizational roles, responsibilities and authorities | Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise within technical managers. During the reviewing Job description of (Welder) and (HSE specialist), found that it did not reflect to real competence of employees working in these positions. And the environmental responsibilities for HSE specialist are not added. |
OK |
| 5.4 | Consultation and participation of workers |
Interviewing with employees and technicians showed participation/consultation evidence. | OK |
| 6.1 | Actions to address risks and opportunities |
Risk assessment and aspect assessment does not reflect clearly the activities specially for environmental aspect and impact. Legal registers for the law 4/ 1994 need to be clearly identified. |
OK |
| 6.2 | Quality, environment and health & Safety objectives and planning to achieve them |
The company has defined many objectives to be achieved this year, such as enhance the performance safety teams and protecting environment from pollution and harmful emissions. All objectives plans have been reviewed with defined achievement crteria. All objectives need to be enhanced by measurable tasks. |
OK |
| 6.3 | Planning of changes | NA | Not Applicable |
| 7.1 | Resources | The company recently hired 2 HSE engineers as to improve HSE performance Calibration plan QA 61/2023 Calibration certificate for magnetic yoke S/N 546 MT (USED IN TUG SAFAGA2) |
OK |
| 7.2 | Competence | Evidence of competence and also the criteria of planning the training needs are not clearly defined |
OK |
| 7.3 | Awareness | Safety awareness have been conducted to several department as preservation department on firefighting processes. |
OK |
| 7.4 | Communication | The company established channels for communication within organization levels. However, some topics are not clearly communicated within employees such us management review results and HSE objectives. |
OK |
| 7.5 | Documented information | The company has development documented information control procedure for controlling the company procedures and records as well as the external origin documents such as standards and codes. QA has developed a master list of documents and records. |
OK |
| 8.1 | Operational planning and control | - the company use MS PROJECT program for planning safaga2 -Company developed work instructions for the activities which is published in workplaces. Also, PPE’s are provided to employees. However, operational control was not clearly implemented in some areas: 1. Some employees and contractors were moving without any PPE’s in workshops 2. PPE assessment need to be enhanced 3. Smoking areas were not clearly defined 4. Car speed in within the company was not clearly defined 5. Housekeeping needs to be enhanced 6. More attention to be paid for fall protection in the sea 7. Coordination needs to be enhanced between clinic and HSE department |
OK |
| 8.2 | Determination of requirements for products and services and Emergency preparedness and response |
-Reviewing the contract for the construction and supply of 2 marine tug to the General Authority of Red Sea Ports )Terms and specifications book For the 2 marine tug ( - The company has conducted many drills regarding the HSE such as evacuation drill dated 11/6/2023 and oil spilling drill on ship 22/2/2023. Also, the company has established and renews many protocols for firefighting cooperation, such as with ENF dated 24/10/2022. Also, the company approved the firefighting system from the Navy deface, fire department. |
OK |
| 8.3 | Design and development of products and services | This clause is excluded due to the company activities which doesn't include any design activity. The company receives the design and manufacturer according to design and class supervision. |
Not Applicable |
| 8.4 | Control of externally provided processes, products and services | - Approving to supply wires by Alzaky contractor. The contractor with code no. 111/2023. The contractor was evaluated in supplier evaluated doc. With grade 10/10 |
OK |
| 8.5 | Production and service provision | Unit 2 bottom production related to Tug safaga production as a sample and noted that qc plan during production | OK |
| 8.6 | Release of products and services | Final product tug Yassen QC report (72)yard no.164 dated 10/8/2022 to BV Launching certificate |
OK |
| 8.7 | Control of nonconforming outputs | NA | OK |
| 9.1 | Monitoring, measurement, analysis and evaluation | KPI for Monitoring and measurement QC operations during 1st. half 2023 Customer survey (1) 16/5/2022 for ship Dkhlla 7 and ship krair 1 |
OK |
| 9.2 | Internal audit | The internal audit program has been reviewed, and sample of the audits conducted have been reviewed.one NCR Last IA dated 22/09/2023. The IA program doesn't clearly define how the frequencies of auditing have been determined. |
OK |
| 9.3 | Management review | Management review report no 1/10/2023 | OK |
| 10.1 | General | The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement | OK |
| 10.2 | Nonconformity and corrective action | The numbers of CA taken is 1 with safety dep., the root causes and the corrective action taken. the corrective action was to buy wires from an approved supplier Alzaki by 25/9/2023 |
OK |
| 10.3 | Continual improvement | The company has established a tool of improvement through the policy, objectives, IA, management review and corrective action | OK |
| Clause No. | Requirements/Departement | Evidence | Result |
|---|---|---|---|
| 4.1 | Understanding the organization and its context | ISSUE RELATED TO EACH DEPARTMENT HAS BEEN REVIEWED AS CHANGING TEMPERATURE AND ITS IMPACT ON DELAY SOME ACTIVITIES. THE ISSUE SHOWS RELATION TO DEPARTMENT ACTIVITIES, ASPECTS AND HAZARDS. THE ISSUES DEFINED NEED TO BE ENHANCED TO CLEARLY REFLECT THEM TO BUSINESS. | OK |
| 4.2 | Understanding the needs and expectations of workers and other interested parties | DEPARTMENT INTERESTED PARTIES HAVE BEEN REVIEWED TO BE DETERMINED ON THE INTERESTED PARTY FORMS. THE FORMS SHOW THE REQUIREMENTS OF THE INTERESTED PARTIES. REQUIREMENTS ARE RELATED TO BUSINESS, ASPECTS AND HAZARDS. THE DEFINED INTERESTED PARTIES NEED TO BE ENHANCED AS WELL AS THE REQUIREMENTS NEED TO BE CLEARER. | OK |
| 4.3 | Determining the scope of the QMS, EMS and OHSMS | Company has defined the scope related to its IMS as defined on the application. The scope has been verified through the planning and implementation cheek. | OK |
| 4.4 | QMS, EMS and OHSMS and their processes | The process approach has been reviewed for each department. The process related to IMS has been observed, the input, output, resources, control and KPI. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process. | OK |
| 5.1 | Leadership and commitment | Top management commitment has been observed during the audit, by providing all possible recourses.as well as attend the opening and closing meetings | OK |
| 5.2 | Quality, Environment and health & safety policy | The integrated management policy (EMS and OHSMS) policy has been reviewed and observed that no clear commitment to fulfil its environmental compliance obligations. | OK |
| 5.3 | Organizational roles, responsibilities and authorities | Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise specially in environment. During the reviewing Job description of (Welder) and (HSE manager), found that it did not reflect clearly to real competence of employees working in these positions as it define those conditions to fill welder position is to follow at least 17 years of experience to be competent which is not applicable for Welder Elsaid Ali Mohamed. and the environmental responsibilities for HSE roles are not defined. | OK |
| 5.4 | Consultation and participation of workers | Company defined clearly the participation and consultation of workers Evidence participation in firefighting training dated 26/1/2024 Evidence in workers consultation in Risk assessment for cutting and welding. | OK |
| 6.1 | Actions to address risks and opportunities | Company defined environmental aspect and impact as metal forming workshop; aspect was growth of bacteria and fungi in damp areas and their impact was health issues and contamination and the was evaluated as medium risk, and company has defined significant impact as respiratory issues for workers from welding emissions. Opportunities are not Cleary defined on environmental issues. Legal registers for the law 4/ 1994 need to be clearly identified. | OK |
| 6.2 | Quality, environment and health & Safety objectives and planning to achieve them | The company has defined many objectives to be achieved this year, such as protecting environment from pollution and harmful emissions. All objectives’ plans have been reviewed with defined achievement criteria. Some objectives based on applicable requirements like to comply with ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018, or applicable with legal requirements |
NC |
| 6.3 | Planning of changes | COMPANY NEEDS TO CLARIFY M.O.CS AS IT’S ONLY ONE MOC FROM PREVIOUS YEARS IN APPLYING ADDITIONAL MECHANICAL VENTILATION INSIDE ALUMINUM WORKSHOP. | OK |
| 7.1 | Resources | - Resources are clearly defined in a purchasing order for personal protective equipment’s (PPEs) dated 27/8/2024 - calibration of wire 58mm d. 200mm l. 1960N/mm2 used in test need to be calibrated |
NC |
| 7.2 | Competence | Evidence of competence are defined as welder Elsaied Ali Mohamed joining date 14/10/2008 has a certificate from DNV Welder’s qualification test certification issued on 28/8/2024 and valid to 28/8/2026 upon code of testing ISO9606-1 Radiographic / Ultrasonic (type of test) and a training request from legal department to schedule a NAPC course with EMEND training agent from 13/02/2024 to 26/05/2024. Trainees pass the course test on 18/7/2024 as Eng Walled Saber and Eng Osama Adm. |
OK |
| 7.3 | Awareness | SAFETY AWARENESS HAVE BEEN CONDUCTED TO SEVERAL DEPARTMENT AS PRESERVATION DEPARTMENT ON FIREFIGHTING PROCESSES. | OK |
| 7.4 | Communication | Communication has been confirmed is safety communication form No.1 internal and external communication. |
OK |
| 7.5 | Documented information | Internal and external issues list &interested parties requirement list not controlled ACCORDING to the company doc.controller | NC |
| 8.1 | Operational planning and control | Clarified in the control measures in ship repair and construction dated 1/10/2021 | OK |
| 8.2 | Determination of requirements for products and services and Emergency preparedness and response |
The company has conducted many drills regarding the Environment such as oil spilling drill on ship and open and cut the bottom of the syringe and slide the waste of prolitic material on the floor of the basin 3/10/2024 Customer requirements (red sea port Technical offer 1/829 dated 22/8/2021 for safaga2 |
OK |
| 8.3 | Design and development of products and services | This clause is excluded due to the company activities which doesn't include any design activity. The company receives the design and manufacturer according to design and class supervision. |
OK |
| 8.4 | Control of externally provided processes, products and services |
NA | OK |
| 8.5 | Production and service provision | During the site visit the production operations has been checked as a sample from the design layout drawing and building the fixtures to build the required tug body piece number according to the detailed drawing. Documented information: Workshop drawing 3518-100-21S1R3 ALIGNMENT REPORT OF PROPELLER SHAFT WITH TURBO COUPLING AFTER CHOCK FAST QC HULL163 |
OK |
| 8.6 | Release of products and services | Inspection report VT& Dimensions QC8 29/7/2024 BOLLARD PULL TRIM LOAD CASE FOR P999TRIALS | OK |
| 8.7 | Control of nonconforming outputs | ROOT cause for nonconforming outputs in NCR determined by the inspector (1 23 / 10 / 23 ) | OK |
| 9.1 | Monitoring, measurement, analysis and evaluation | Clified in multi gas detector calibration No. C819. KPI report for (SAFAGA 2) duration from 1/1/2024 – 30/8/2024. |
OK |
| 9.2 | Internal audit | The internal audit program has been reviewed issued on 7/9/2024 for safety requirement but environmental requirements are not defined clearly on audits checklists, and sample of the audits conducted have been reviewed. dated 11/09/2023 on Mechanical workshops. The IA program doesn't clearly define how the frequencies of auditing have been determined. QMS INTERNAL AUDIT team did not achieve Impartiality |
NC |
| 9.3 | Management review | Defined and clarified in managers meeting dated 15/10/2024. | OK |
| 10.1 | General | The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement. The company start to communicate on Egypt vision for 2050 for carbon footprint. |
OK |
| 10.2 | Nonconformity and corrective action | Needs to be clarified As reviewed an incident of worker (Mohamed Ahmed Elsayed) dated 30/7/2024, but no corrective actions have been addressed. The Root Cause in some NCRS are identified by the auditor |
OK |
| 10.3 | Continual Improvement | Defined and clarified through light intensity measurement in 2023 below the allowable limits, But in 2024 next light intensity measurements are adequate |
OK |
| - | Use of Logo | The company has established a tool of improvement through the policy, objectives, IA, management review and corrective action |
OK |