Audit Report Entry

Audit Report Entry for ARMADA COMPANY LTD.

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Audit Findings

Clause No.	Requirements/Departement	Evidence	Result	Delete
	Context of the organization	Context Analysis (AR-01, 01/07/2024) Context review includes KSA construction laws, Royal Decree No. M/34 (OSH Law), market, clients, and regulatory bodies.
	Context of the organization	Context Analysis (AR-01, 01/07/2024): Review includes KSA construction laws, Royal Decree No. M/34 (OSH Law), market, clients, and regulatory bodies. Context is broad, with focus on construction, fit-out, material supply, and contracting.
	Interested parties	Stakeholder Register (AR-02, 07/2024): Identifies clients, suppliers, MoMRA, Ministry of Interior (cybersecurity), SFDA for building materials. Stakeholder needs and expectations are regularly reviewed.
	Scope of management system	Scope Statement (AR-03, 07/2024): Scope includes all certified operations: contracting, MEP, fit-out, supply, and maintenance. Project portfolio and contracts confirm coverage.
	IMS processes	Process Map (AR-04, 07/2024): All core/support processes mapped: supply chain, construction, EHS, procurement. Process effectiveness evaluated via project audits.
	Leadership & commitment	Management Review Minutes (AR-05, 10/07/2024): Leadership present at site, QHSE objectives set and resourced; site walkdowns conducted; support for QHSE initiatives observed at AlMajd School and King Salman Business Park.
	Policy	IMS Policy (AR-06, 01/07/2024): Policy signed by GM; includes Royal Decree M/34 & PME Law; posted at site in Arabic/English. Employees at AlOthaim Tower and AlRiyadh Mall aware of policy contents.
	Roles, responsibilities	Org Chart (AR-07, 07/2024), Job Descriptions (AR-08): QHSE roles defined; EHS Officer assigned and trained. Field interviews at AlMansoor Complex confirm role clarity.
	Worker participation	Toolbox Talk Records (AR-09, 10/07/2024); Safety Committee Minutes (AR-10, 09/07/2024): Worker input in monthly safety meetings, incident reporting, and improvement ideas. Workers at King Fahd Gardens reported a ladder safety concern, actioned by EHS Officer.
	Risks, opportunities, aspects, hazards	Risk Register (AR-11, 07/2024); EHS Risk Assessment (AR-12): Construction, traffic, lifting, hazardous materials, and cyber risks evaluated; specific risks identified for tile laying at AlMansoor, BMS at AlOthaim, and fit-out at SABB Bank.
	General risks/opportunities	Aspect & Hazard Register (AR-13, 07/2024): Major aspects: dust, noise, fuel, heights, confined space. Noise/dust controls implemented at AlRiyadh Mall and King Fahd Gardens projects.
	Environmental aspects, hazard ID	Aspect & Hazard Review (AR-14, 07/2024): Site waste, noise, chemical use, confined space, electrical work identified and prioritized. Waste audits at AlMansoor and chemical storage checks at Vision 2030 Pavilion performed.
	Compliance obligations	Legal Register (AR-15, 07/2024): KSA OSH Law (Royal Decree M/34), Environmental Law (Royal Decree M/165), MoLSD Decision 3337, PME, Civil Defense Code. Review confirmed compliance at all project sites.
	Planning actions	Action Plan (AR-16, 09/07/2024): Actions for dust suppression, PPE, legal compliance tracked; monthly status reviews. Dust suppression in place at AlNakheel Compound; PPE upgrades at Princess Nourah University maintenance.
	Objectives, targets, planning	KPI & Objective Log (AR-17, 07/2024): KPIs for zero lost time, environmental (waste, water savings), quality (defect-free supply). Achieved 0 LTI at AlMansoor and >95% client satisfaction at SABB Bank fit-out.
	Planning changes	Change Log (AR-18, CR-2024-02, 07/2024): Method and material changes risk-assessed, such as lighting redesign at Vision 2030 Pavilion and new tile suppliers at AlMansoor.
	Resources	Resource Needs Assessment (AR-19, 07/2024): Staff, plant, calibrated tools available and adequate for King Salman Business Park, SABB Bank HQ, and Princess Nourah University projects.
	People	HR Plan (AR-20, 07/2024): Qualified engineers, supervisors, skilled labor rostered for AlMajd School and AlRiyadh Mall.
	Infrastructure	Equipment List (AR-21, 07/2024); Site Tour Notes (AR-22): Scaffolding, lifts, vehicles, IT systems for procurement present at construction and supply sites.
	Work environment	Site Safety Inspection Reports (AR-23, 12/07/2024): Welfare facilities, shaded rest, potable water, and clean canteen available at AlNakheel and AlOthaim sites.
	Monitoring/measuring resources	Calibration Log (AR-24, 10/07/2024): All measurement tools calibrated; certificates (AR-25) verified for BMS and lighting measurement at AlOthaim Tower.
	Measurement traceability	Calibration Certificates (AR-25, 2024); Internal Audit Report (AR-26, 07/2024): Traceability to SASO/international standards in place; spot check at Princess Nourah University maintenance.
	Organizational knowledge	Training Matrix (AR-27, 07/2024); SOP Library (AR-28): SOPs for MEP, material testing, EHS accessible to staff; field test at King Salman Business Park.
	EHS resources	EHS Resource Inventory (AR-29, 07/2024): PPE, spill kits, air/dust monitoring equipment available at King Fahd Gardens and AlMansoor.
	Competence	Training Records (AR-30, 07/2024): Staff trained on KSA OSH Law, PME, and job-specific EHS hazards; training confirmed for new hires at SABB Bank HQ.
	Awareness	Site Briefing Records (OKR-31, 10/07/2024): Workers aware of IMS policy, hazards, legal obligations; confirmed at toolboxes at OKlNakheel Compound and OKlOthaim.
	Communication (internal, external, process)	Meeting Minutes (AR-32), Safety Notice Boards (AR-33), Legal Posters (AR-34): Daily toolbox talks; external comms with clients, municipality, PME; observed at AlRiyadh Mall and AlMansoor.
	Documented information	Doc Control Register (AR-35, 07/2024); Project Files (AR-36): All project, supply, EHS, and legal docs controlled and retrievable; AR-35 cross-referenced at all audited sites.
	Operational planning & control	Method Statements (AR-37, 07/2024); ITPs (AR-38); EHS Checklists (AR-39):• Hi-Tech Wiring Devices: Installation of KNX smart switches at King Salman Business Park (May–Jul 2024).• Lighting Fixtures: Supply/install of custom LED lighting at AlRiyadh Mall (Mar–May 2024).• Creative Lighting: DMX architectural lighting at Vision 2030 Pavilion (Apr 2024).• Smart Building Controls: BMS commissioning in AlOthaim Tower (Jun 2024).• Tiles/Ceramic/Porcelain: Tile supply/laying at AlMansoor Complex (Jan–Apr 2024).• Sanitary Ware: Grohe fixtures at Diriyah Gate (Feb–Mar 2024).• Cybersecurity Contracting: Access control/CCTV at Government Data Center (Feb–Apr 2024).• General Civil Works: Road and curb works at AlNakheel Compound (May 2024).• Landscape/Nursery: Softscape/irrigation at King Fahd Gardens (Mar–Jun 2024).• Fit-Out: Office fit-out at SABB Bank HQ (May–Jun 2024).• MEP: Complete MEP at AlMajd School Extension (Mar–Jul 2024).• Physical Security: Bollards/gates at National Museum (Jun 2024).• Maintenance: Annual lighting maintenance at Princess Nourah University (Jan–Dec 2024).
	Determining requirements for products and services	Contract Review (AR-40, 12/07/2024); PO #AR-2024-115: Project-specific requirements documented for each job: electrical load schedules for AlMajd School, lighting specs for AlRiyadh Mall, tile slip resistance for AlMansoor, client cyber standards for Data Center.
	Design & development	Not applicable (AR-43): Company executes per client’s design/specifications and does not undertake design responsibility; confirmed by project contracts and interviews.
	Control of external providers	Supplier Evaluation Reports (AR-44, 08/07/2024): Evaluations for tile vendors at AlMansoor, BMS integrator at AlOthaim, lighting suppliers for AlRiyadh Mall, landscaping subcontractor for King Fahd Gardens. Supplier performance monitored per project.
	Control of production/service provision	Daily Reports (AR-45, 10–17/07/2024); Site Inspections (AR-46): Work observed: tile laying at AlMansoor, BMS commissioning at AlOthaim, LED lighting at AlRiyadh Mall, fit-out at SABB Bank HQ, CCTV at Data Center, landscaping at King Fahd Gardens.
	Identification and traceability	Batch Tracking Log (AR-47, 10–17/07/2024); Delivery Notes (AR-48): Material batches tagged: tiles at AlMansoor, lighting at Vision 2030 Pavilion, wiring at King Salman Business Park.
	Property belonging to customers or external providers	Receipt Register (AR-49, 12/07/2024): Client-supplied AV racks for Data Center, owner-supplied sanitary ware for Diriyah Gate, decorative fixtures for National Museum—all accounted for and protected.
	Preservation	Storage Inspection Checklist (AR-50, 12/07/2024): Project materials stored per manufacturer/spec: tiles in dry storage at AlMansoor, lighting in climate-controlled area at Vision 2030 Pavilion, BMS panels protected at AlOthaim.
	Post-delivery activities	Handover Certificate (AR-51, 15/07/2024); Customer Feedback (AR-52): Snagging and support: 6-month defect liability on AlRiyadh Mall lighting, annual maintenance for Princess Nourah University, post-install support for Data Center.
	Control of changes	Change Request Log (AR-53, CR#2024-04, 14/07/2024): Project variations: lighting redesign at Vision 2030 Pavilion, extra CCTV at Data Center, tile spec change at AlMansoor, BMS software update at AlOthaim.
	Release of products and services	Final Inspection Reports (AR-54, 15/07/2024): Work acceptance: client sign-off on SABB Bank fit-out, BMS commissioning at AlOthaim, tile inspection at AlMansoor, landscape handover at King Fahd Gardens.
	Control of nonconforming outputs	NC Log (AR-55, 14/07/2024); Quarantine Area Register (AR-56): Nonconforming tiles at AlMansoor quarantined, rejected lighting at AlRiyadh Mall returned, faulty access reader at Data Center replaced, incomplete painting at SABB Bank snagged.
	Monitoring, measurement, analysis	Monitoring Program (AR-57, 07/2024); Quality & EHS Data Sheets (AR-58): KPIs for quality, EHS, and legal compliance tracked and analyzed across all active projects.
	Customer satisfaction, compliance	Client Satisfaction Survey (AR-59, 16/07/2024); Compliance Reports (AR-60): High satisfaction rates (>95%); legal compliance with KSA OSH Law and PME confirmed by documentation and feedback.
	Analysis and evaluation	Data Analysis Report (AR-61, 10/07/2024): Trends and root causes analyzed from nonconformance and incident data; improvement actions set for recurring tile delivery issues.
	Internal audit	Audit Plan (AR-62, 2024); Internal Audit Report (AR-63, 30/06/2024): Internal audits for Q/E/O; findings addressed and closed. Example: supplier nonconformance at AlMansoor escalated and resolved.
	Management review	Management Review Minutes (AR-05, 10/07/2024); Action Log (AR-64): Q/E/O issues, legal/EHS performance reviewed; improvement actions from AlRiyadh Mall and SABB Bank projects tracked.
	Improvement	Improvement Log (AR-65, 07/2024); Site Observations (AR-66): Kaizen for waste, safety, logistics; e.g., new material handling SOP at AlOthaim and improved PPE at King Fahd Gardens.
	NC & Corrective Action (incl. Incident Investigation)	NC Register (AR-67, 15/07/2024); Incident Investigation Reports (AR-68, AR-69, AR-70, July 2024); Root Cause Analysis (AR-71); Corrective Action Log (AR-72): All nonconformities/incidents (e.g., hand injury 11/07/2024 at AlMajd School, tile breakage at AlMansoor, oil spill at King Salman Business Park) formally recorded, root causes identified, corrective/preventive actions implemented, and closure approved in management review.
	Continual improvement	Suggestion Register (AR-73), Lessons Learned Log (AR-74), Improvement Log (AR-65): Ongoing improvement in IMS—new PPE vendor, material handling SOPs, KSA legal updates.
	Monitoring, measurement, analysis	Monitoring Program (AR-57, 07/2024); Quality & EHS Data Sheets (AR-58): KPIs for quality, EHS, and legal compliance tracked and analyzed across all active projects.
	Customer satisfaction, compliance	Client Satisfaction Survey (AR-59, 16/07/2024); Compliance Reports (AR-60): High satisfaction rates (>95%); legal compliance with KSA OSH Law and PME confirmed by documentation and feedback.
	Analysis and evaluation	Data Analysis Report (AR-61, 10/07/2024): Trends and root causes analyzed from nonconformance and incident data; improvement actions set for recurring tile delivery issues.
	Internal audit	Audit Plan (AR-62, 2024); Internal Audit Report (AR-63, 30/06/2024): Internal audits for Q/E/O; findings addressed and closed. Example: supplier nonconformance at AlMansoor escalated and resolved.
	Management review	Management Review Minutes (AR-05, 10/07/2024); Action Log (AR-64): Q/E/O issues, legal/EHS performance reviewed; improvement actions from AlRiyadh Mall and SABB Bank projects tracked.
	Improvement	Improvement Log (AR-65, 07/2024); Site Observations (AR-66): Kaizen for waste, safety, logistics; e.g., new material handling SOP at AlOthaim and improved PPE at King Fahd Gardens.
	NC & Corrective Action (incl. Incident Investigation)	NC Register (AR-67, 15/07/2024); Incident Investigation Reports (AR-68, AR-69, AR-70, July 2024); Root Cause Analysis (AR-71); Corrective Action Log (AR-72): All nonconformities/incidents (e.g., hand injury 11/07/2024 at AlMajd School, tile breakage at AlMansoor, oil spill at King Salman Business Park) formally recorded, root causes identified, corrective/preventive actions implemented, and closure approved in management review.
	Continual improvement	Suggestion Register (AR-73), Lessons Learned Log (AR-74), Improvement Log (AR-65): Ongoing improvement in IMS—new PPE vendor, material handling SOPs, KSA legal updates.

Audit Team

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Auditees

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