Audit Report Entry for TRIUMPH SHIPPING CO.
Audit Type:
1St Stage
Initial
Recertification
SV1
SV2
Pre-Audit
Strength Point:
- Data analysis - KPI follow-up . - Marine reporting - reporting system - maintenance follow up - shipping agency follow-up
Audit Objectives:
Surveillance audits are on-site audits, but are not necessarily full system audits, and shall be planned together with the other surveillance activities so that GCB can maintain confidence that the client’s certified management system continues to fulfil requirements between recertification audits. Each surveillance for the relevant management system standard shall include: a) internal audits and management review. b) a review of actions taken on nonconformities identified during the previous audit. c) complaints handling. d) effectiveness of the management system with regard to achieving the certified client’s objectives and the intended results of the respective management system(s); e) progress of planned activities aimed at continual improvement. f) continuing operational control. g) review of any changes. h) use of marks and/or any other reference to certification.
Area for Improvement:
to provide upper and lower limit to KPI Enhance the corrective action handling. enhance training effectiveness enhance annual evaluation for employee Study the use of loading and discharge KPI.
Observation:
- there is no clear evidence that the training has been registered in the employee training record.
Minor NCR:
NA
Major NCR:
NA
Man Days:
Team Leader Recommandations:
recommend for certificate continuation for ISO 9001:2015
Audit Findings
Clause No.
Requirements/Departement
Evidence
Result
Delete
QA
last internal audit 3/8/2025 6 NCR, IA annual audit program
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QA
NCR # 15/4/2025 , closed, the review not done yet , 25/05/2025 HR , closed
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QA
objective 2024 completed by receiving Horia 3 , 18% share, for year 2025 keep the market share, the objective follow-up shows 17% of achievement
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QA
no change in issues and interested party requirements ,so risk management still the same., the only change is the name of Dhba port to be Nieom and decrease the number of berthing to 2 RORO
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QA
the KPI = fuel, oil consumption have been achieved and this checked against CII in engineering department
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QA
last management review 4/5/2025, discuss all staandrd requirements and provide decision for approve requirement resources for objectives
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HR
training plan for 2024, training for IA for QMS , the QMS IA dated 21/12/2024 to 1/6/2025, training attendance, training evaluation and training effectiveness. training plan for 2025. based on refreshment courses. training in 2025 for tax training from 1-4-2025 to 3-4-2025.
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HR
review the annual evaluation of employee 506,
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Marine
external origin documents, the master list of documents is updated and the distribution list for vessels dated 19/20/2025 also has been checked.
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marine
daily report day and night, biweekly Schudel from 4-8 to 15-8-2025. 8AM report dated 10/8/2025. include fuel quantity and 10 PM 9/8/2025 weather report, the Cargo. loading and discharge report dated 1-8-2025 to 10-8-2025. with different of types of goods include the IMDG
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Technical
Vessel Houria 1 , machine and accessories hours, monthly planned maintenance, CM , July 2025. class status report for June 2025 CII report for 2024 C (attend CII = 17.97)
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shipping agency
the planning done through telephone call from port manager.
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shipping agency
email dated 21/11/2024, vessl XI long 19, to loading P2O5 Rokes from Shoukhna port
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shipping agency
DA requested to owner Email with Vessel specifics confirm DA of DIABOS system 20/12/2024. berthing request 8/12/2024 M/V arrived 18/12/2024 3rd Party inspection 18/12/2024 loading time 18/12/2024 2400 loading ended 25/12/2024 1500 final draft survey 1500-1700 25/12/2024 Doc. onboard 1700 departure request 2/12/2024 1800 departure on 25/12/2024 2010 report sends to owner 26/12/2024 056
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NA
NA
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NA
NA
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