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Edit Audit Report (SV1) for Egyptian Ship Repair & Building Company (Ministry of defense)
Quotation:
GCB-2025-07-0003
Address:
Gate #1, Custom Zone, Alexandria, Egypt
Contact Person:
Ossama Mohamed
Email:
quality@esrbc.net
Strength Point:
Top management commitment Company HSE drills Top management commitment has been observed during the audit, by providing all possible recourses.as well as attend the opening and closing meetings The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement The company has conducted many drills regarding the HSE such as evacuation drill
Audit Objectives:
Area for Improvement:
The issues defined need to be enhanced to clearly reflect them to business. The defined interested parties need to be enhanced as well as the requirements need to be clearer. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process. The achievement plan needs to be enhanced.
Observation:
Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise within technical managers. Risk assessment and aspect assessment does not reflect clearly the activities specially for environmental aspect and impact. The company has defined many objectives to be achieved this year, such as enhance the performance safety teams and protecting environment from pollution and harmful emissions,. All objectives plans have been reviewed with defined achievement crteria. All objectives need to be enhanced by measurable tasks. Evidence of competence and also the criteria of planning the training needs are not clearly defined The company established channels for communication within organization levels. However, some topics are not clearly communicated within employees such us management review results and HSE objectives. Company developed work instructions for the activities which is published in workplaces. Also, PPE’s are provided to employees. However, operational control was not clearly implemented in some areas The criteria for selecting and evaluating suppliers need to be clearer. The internal audit program has been reviewed, and sample of the audits conducted have been reviewed.one NCR Last IA dated 22/09/2023. The IA program doesn't clearly define how the frequencies of auditing have been determined.
Minor NCR:
NA
Major NCR:
NA
Team Leader Recommandations:
The management system of the organization being audited, is recommended to SV1 of ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018
No. of Man-Days:
Auditors:
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Auditee Members:
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Audit Findings:
Delete
Clause No.
Requirements/Departement
Understanding the organization and its context
Evidence
Issue related to each department has been reviewed. The issue shows relation to department activities, aspects and hazards. The issues defined need to be enhanced to clearly reflect them to business.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Understanding the needs and expectations of workers and other interested parties
Evidence
Department interested parties have been reviewed to be determined on the interested party form. The form shows the requirements of the interested parties. Requirements are related to business, aspects and hazards. The defined interested parties need to be enhanced as well as the requirements need to be clearer.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Determining the scope of the QMS, EMS and OHSMS
Evidence
Company has defined the scope related to its IMS as defined on the application. The scope has been verified through the planning and implementation cheek.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
QMS, EMS and OHSMS and their processes
Evidence
The process approach has been reviewed for each department. The process related to IMS has been observed, the input, output, resources, control and KPI. The process approach needs to be enhanced to ensure the integration of the QMS, EMS and OHSMS within the business process.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Leadership and commitment
Evidence
Top management commitment has been observed during the audit, by providing all possible recourses.as well as attend the opening and closing meetings
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Quality, Environment and health & safety policy
Evidence
The integrated management policy (QMS, EMS and OHSMS) policy has been reviewed and observed.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Organizational roles, responsibilities and authorities
Evidence
Responsibilities for Environment are not clearly defined, Job descriptions for the IMS have been reviewed for different position related to the IMS different responsibilities. The job descriptions not clearly reflect the actual experience, skills, and knowledge within employees and need to be more precise within technical managers. During the reviewing Job description of (Welder) and (HSE specialist), found that it did not reflect to real competence of employees working in these positions. And the environmental responsibilities for HSE specialist are not added.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Consultation and participation of workers
Evidence
Interviewing with employees and technicians showed participation/consultation evidence.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Actions to address risks and opportunities
Evidence
Risk assessment and aspect assessment does not reflect clearly the activities specially for environmental aspect and impact. Legal registers for the law 4/ 1994 need to be clearly identified.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Quality, environment and health & Safety objectives and planning to achieve them
Evidence
The company has defined many objectives to be achieved this year, such as enhance the performance safety teams and protecting environment from pollution and harmful emissions. All objectives plans have been reviewed with defined achievement crteria. All objectives need to be enhanced by measurable tasks.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Planning of changes
Evidence
NA
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Resources
Evidence
The company recently hired 2 HSE engineers as to improve HSE performance Calibration plan QA 61/2023 Calibration certificate for magnetic yoke S/N 546 MT (USED IN TUG SAFAGA2)
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Competence
Evidence
Evidence of competence and also the criteria of planning the training needs are not clearly defined
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Awareness
Evidence
Safety awareness have been conducted to several department as preservation department on firefighting processes.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Communication
Evidence
The company established channels for communication within organization levels. However, some topics are not clearly communicated within employees such us management review results and HSE objectives.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Documented information
Evidence
The company has development documented information control procedure for controlling the company procedures and records as well as the external origin documents such as standards and codes. QA has developed a master list of documents and records.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Operational planning and control
Evidence
- the company use MS PROJECT program for planning safaga2 -Company developed work instructions for the activities which is published in workplaces. Also, PPE’s are provided to employees. However, operational control was not clearly implemented in some areas: 1. Some employees and contractors were moving without any PPE’s in workshops 2. PPE assessment need to be enhanced 3. Smoking areas were not clearly defined 4. Car speed in within the company was not clearly defined 5. Housekeeping needs to be enhanced 6. More attention to be paid for fall protection in the sea 7. Coordination needs to be enhanced between clinic and HSE department
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Determination of requirements for products and services and Emergency preparedness and response
Evidence
-Reviewing the contract for the construction and supply of 2 marine tug to the General Authority of Red Sea Ports )Terms and specifications book For the 2 marine tug ( - The company has conducted many drills regarding the HSE such as evacuation drill dated 11/6/2023 and oil spilling drill on ship 22/2/2023. Also, the company has established and renews many protocols for firefighting cooperation, such as with ENF dated 24/10/2022. Also, the company approved the firefighting system from the Navy deface, fire department.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Design and development of products and services
Evidence
This clause is excluded due to the company activities which doesn't include any design activity. The company receives the design and manufacturer according to design and class supervision.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Control of externally provided processes, products and services
Evidence
- Approving to supply wires by Alzaky contractor. The contractor with code no. 111/2023. The contractor was evaluated in supplier evaluated doc. With grade 10/10
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Production and service provision
Evidence
Unit 2 bottom production related to Tug safaga production as a sample and noted that qc plan during production
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Release of products and services
Evidence
Final product tug Yassen QC report (72)yard no.164 dated 10/8/2022 to BV Launching certificate
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Control of nonconforming outputs
Evidence
NA
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Monitoring, measurement, analysis and evaluation
Evidence
KPI for Monitoring and measurement QC operations during 1st. half 2023 Customer survey (1) 16/5/2022 for ship Dkhlla 7 and ship krair 1
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Internal audit
Evidence
The internal audit program has been reviewed, and sample of the audits conducted have been reviewed.one NCR Last IA dated 22/09/2023. The IA program doesn't clearly define how the frequencies of auditing have been determined.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Management review
Evidence
Management review report no 1/10/2023
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
General
Evidence
The company top management has been observed to do his best to improve the service of the company include the infrastructure improvement
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Nonconformity and corrective action
Evidence
The numbers of CA taken is 1 with safety dep., the root causes and the corrective action taken. the corrective action was to buy wires from an approved supplier Alzaki by 25/9/2023
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Continual improvement
Evidence
The company has established a tool of improvement through the policy, objectives, IA, management review and corrective action
Result
OK
NC
NA
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