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Edit Audit Report (SV1) for TRIUMPH SHIPPING CO.
Quotation:
GCB-2025-14-0001
Address:
10 Mohamed Masoud St.Wabour El Mayah, Bab Sharqi, Alexandria, Egypt
Contact Person:
Mrs. Yassmin Zaki
Email:
quality@triumphsc.org
Strength Point:
Engine department maintenance planning Agency department GV for Damitta Port activities. Issuances of ship chandler license
Audit Objectives:
Area for Improvement:
Enhance the objective plan. Enhance the audit checklist Enhance the corrective action report.
Observation:
Please list any noted observations or issues that can possibly turn to non-conformities.
Minor NCR:
NA
Major NCR:
NA
Team Leader Recommandations:
The QMS is found to satisfy the continue of certification ISO 9001:2015, so the company is recommended for continue of ISO 9001:2015 certification.
No. of Man-Days:
Auditors:
Auditor Name
Auditor Role
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Auditee Members:
Auditee Name
Position
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Auditee Name
Position
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Auditee Name
Position
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Auditee Name
Position
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Auditee Name
Position
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Auditee Name
Position
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Auditee Name
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Audit Findings:
Delete
Clause No.
Requirements/Departement
Understanding the organization and its context
Evidence
The business risk process has been checked for the defined of the I&E issues for sample departments such as Technical and shipping agency departments
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Understanding the needs and expectations of interested parties
Evidence
The business risk process has been checked for the defined of the interested parties for sample departments such as Technical and shipping agency departments
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Determining the scope of the QMS
Evidence
The scope has been defined in the QM as Ship Management and Shipping Agency with defined exclusion for 8.3 since there is no design activities
Result
OK
NC
NA
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Clause No.
Requirements/Departement
QMS and its processes
Evidence
The process approach for sample departments have been checked for KPI , input , output, control and resources
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Leadership and commitment
Evidence
Top management commitment has been observed through the opening meeting and closing meeting and the discussion of the previous audit finding as well as the audit result, and implements all the improvement points, also well follow up for all the objectives set.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Quality policy
Evidence
The quality policy has been checked for continue suitability and communication through the system implementation
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Organizational roles, responsibilities and authorities
Evidence
The JD of some positions have been checked along with the crew list of the M/V, the checked sample have been found to comply with the IMO requirements
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Actions to address risks and opportunities
Evidence
The business risk have been checked with the system implementation and found effective system implementation for the operational control defined
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Quality objectives and planning to achieve them
Evidence
All the defined objectives have good plan with improvement to the QMS The company has defined three objectives and their plans. The objectives plan need to be enhanced.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Planning of changes
Evidence
The QA has implemented the mechanism of MOC in defined cases.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Resources
Evidence
The resources have been checked for the human resources , the Equipment management include the maintenance and calibration , also the work enviroemntat as well as the infrastructure have been checked for suitability
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Competence
Evidence
The annual Training program for year 2024 has been checked. The ISM training for the internal auditor has been reviewed. The training conducted from 21-4-2024 to 234-2024, the training conducted by DPA of the company . The course has been evaluated using form OPM 07/06 also the effectiveness of the training has been reviewed on form OPM 07/07 . The company also issued for each trainee a certificate of course compotation dated 4/5/2024
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Awareness
Evidence
The awareness of the employees has been checked for the requirements of the company requirements
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Communication
Evidence
The reporting system between the technical department and the operating MVs and found all reports are complete for the checked period. The checked reports done by the Marine superintended and the machine superintended and the Shipping agency reporting for the owned new projects for the client and management
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Documented information
Evidence
The document control procedure implementation has been checked during the audit by review the control of observed procedure and the records.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Operational planning and control
Evidence
The planning for the operation include the MVs control and the shipping agency operation and projects follow up has been observed to be effective planning During the audit the monthly status report by class has been reviewed for required maintenance. The maker Engine instructions have been reviewed during the audit Also the project plan for Huraira 2 for crankshaft removal Dated Aug 2024 has been reviewed . The activity has been completed by workshop The modern Art Institution
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Determination of requirements for products and services
Evidence
All clients' requirements for the selected sample have been checked to be will defined and communicated to the team through email or meeting. The customer feedback is observed to be positive The agency department has been audited for client requirements. Email dated 24/7/2024 from MV XI. Brightness Chemical tanker for berthing has been Checked as client Requirements
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Design and development of products and services
Evidence
NA
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Control of externally provided processes, products and services
Evidence
The external providers operation and performance have been observed to be controlled
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Production and service provision
Evidence
The ship management and shipping agency operation are the QMS core business found that they provided according to the IMO regulation and Egyptian legal requirements as well as the international requirements. The operation specialist has sent all the quay properties for the MV XT brightness. The vessel has sent all the required documents on Q 88 form General Deceleration Crew defect deceleration, IMO crew list , store decertation The pre arrival information Voyage Memo Stowage plan Also, the shipping Order Dated 3/24 , time log by SGS, NOR Statement of fact dated 29/ 7/2024 and the BL # 1 dated. 22/7/2024 Cargo Manifest
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Release of products and services
Evidence
All the release activities conducted are reviewed and found as per the company procedure.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Control of nonconforming outputs
Evidence
There is no case found during the audit.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Monitoring, measurement, analysis and evaluation
Evidence
The KPIs for selected departments have been reviewed
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Internal audit
Evidence
The IA program for the last period has been observed to comply with the requirements of ISO 9001:2015 and company procedure, last IA was conducted in Aug 2024 with defined 2 NCRs The IA of 2024 was reviewed to be as required by the standard. Sample of audits has been checked. Marine department IA report dated 27/2/2024 and Engine department 7/8/2024. The audit report 1/2024 and its checklist as well was reviewed. The audit check list need to be enhanced. Also , the corrective action was reviewed. The corrective action need to be enhanced.
Result
OK
NC
NA
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Clause No.
Requirements/Departement
Management review
Evidence
The MR is conducted in 16/3/2024 to discuss all the operation and system performance of 2023 and the risk effect of red sea threats on market and the improvement for the next period.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
General
Evidence
The company has used all the defined tools of improvement by the ISO 9001 especially the objectives to improve the business and enhance the operational control to increase the opportunities.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Nonconformity and corrective action
Evidence
The NCRs have reviewed for the proper corrective actions and determination of root cause analysis.
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Continual improvement
Evidence
The continual improvement has been observed through the new activities found on the shipping agency department and the MVs availability
Result
OK
NC
NA
Delete
Clause No.
Requirements/Departement
Use of logo and trademark
Evidence
The use of logo was used as per GCB requirements
Result
OK
NC
NA
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